REDCap resources

The WA Department of Health now preferentially supports REDCap use and many health service providers are switching to REDCap as the database of choice for safely entering, storing and reporting on data.

The Research Education Program with support from our colleagues at Telethon Kids Institute, provide a suite of Seminars, Workshops and online resources designed to inform and improve your REDCap user experience. 

REDCap is a secure, web-based tool for data collection and management. It was initially developed in 2004 at Vanderbilt University in the United States for clinical research purposes. The REDCap Consortium, also founded by Vanderbilt, is a collaborative network of more than 4,000 institutions from over 130 countries that freely contribute to ongoing development of the software. REDCap is open sourced and free to use by non-profit or governmental institutions.

REDCap is used worldwide by over 1.3 million users, particularly in the academic research community and informatics teams. In Western Australia, REDCap is currently used by the University of Western Australia (UWA), Curtin University, Telethon Kids Institute and Western Australian Health Translation Network (WAHTN). Additionally, REDCap is currently used by WA Health employees on independent internal (behind firewall) instances within the South Metropolitan Health Service (SMHS) and North Metropolitan Health Service (NMHS).

Key features

  • Simple, powerful interface for building surveys, forms and databases
  • Free to use by all WA Health employees
  • Secure and web-based – integrated into WA Health Active Directory with two-factor authentication
  • Only requires internet access – users do not need to download software
  • Project owner control of user permissions 
  • Easy to send surveys/forms and track responses
  • Full Audit trails of data access, entry and revision
  • Advanced features such as calculated fields, branching logic, file uploading and data piping
  • API (Application Programming Interface) – automated integration into applications such as PowerBI
  • Export data into analysis packages e.g. Microsoft Excel, R, SAS, STATA and SPSS
  • Ad hoc reporting tools
  • Download forms and surveys as PDFs
  • Free and established online training resources.

Advantages for WA Health

Deployment of REDCap across WA Health will directly enhance outcomes for patients and the whole system, improving the:
  • quality and compliance of data collections
  • processes and procedures in Safety and Quality initiatives
  • quality and compliance of research projects
  • streamlining and digitisation of paper-based processes
  • collaboration and sharing of data
  • automated capture of Patient Reported Outcome Measures (PROMs).

Some other benefits include:

We've broken down our most popular recorded REDCap Basics workshop into bite-sized videos that focus on the essentials, just to get you started. From logging in to building your first project, this series of mini vids is intended to familiarise new or novice users with REDCap. 

  
Duration 4:19


 
Duration 3:15


 
Duration 1:19


 
Duration 9:50


 
Duration 4:27


 
Duration 3:13


 
Duration 2:07



Duration 2:57

 

Click on each access link and complete a simple REDCap form to be granted access to both the recording and accompanying handout for your chosen topic.

Handout documents include a copy of the presentation slides for your own personal use. We ask that you do not distribute them widely, but rather share the access link when sharing or forwarding these resources.

Promotional image for "Using REDCap for your data capture and management" seminar

Using REDCap for Data Capture and Management

This presentation covers how to access REDCap, basic functionality and where to go for further assistance and resources.

Seminar duration: 59:52  |  Access link

Cover image for REDCap Basic Walkthrough workshop recording

REDCap Basic Walkthrough

A guided walkthrough of REDCap to build familiarity with the layout and processes involved in setting up a project.

Workshop duration: 29:28 |  Access link

Cover image for REDCap Creating Surveys workshop recording

REDCap Creating Surveys

Explore REDCap surveys including design, set-up and distribution. Targeted to those familiar with logging in and setting up a project.

Workshop duration: 28:53  |  Access link

Cover image for recording of REDCap Basics workshop with Telethon Kids Institute

REDCap Basics Workshop 

This workshop is most useful to anyone building a new project, or those tasked with managing or maintaining an existing database.

Workshop duration: 1:37:50  |  Access link

Cover image for recording of REDCap Intermediate workshop with Telethon Kids Institute

REDCap Intermediate Workshop

This workshop offers a comprehensive look at creating a database, using surveys, and builds upon contents from the Basics Workshop. Users should be familiar with navigating and using REDCap for best use of this resource.

Workshop duration: 1:37:23  |  Access link

The Department of Health WA also provide access for researchers and clinicians to their own instance of REDCap.

To set up an account or to find out more visit the Department of Health Hub Support Page for REDCap.  

The support page includes links to other documents such as a “How To” guide and “Project Migration” guide. 

Enquiries

For general enquiries please email DataLibrary@health.wa.gov.au.

Useful links

Resources

Other training outside of CAHS

When you login to REDCap, there are Help and FAQ and Training Videos tabs at the top of the screen. Help & Information is also available on the bottom left of the screen when you enter projects.

Vanderbilt has developed a free online training course on clinical data management though Coursera. REDCap is used for the applied parts of the course.

Having such a large global user-base, there are range of REDCap resources available online. Many institutions have prepared user guides that provide step-by-step instruction for the most commonly used features of REDCap.

REDCap is a self-use system and email-support is not available for users of the TKI instance, unless your query relates to either:

  1. an account/permission related issue
  2. a request to engage in consultation

Online resources

There are substantial resources online to help researchers troubleshoot issues and/or upskill in REDCap. 

These include:

  • a number of video tutorials within the application to provide additional insight into its functionality (located on the top menu bar of the REDCap home page or on the left hand menu under ‘Help and Information’ ); and
  • the REDCap Help & FAQ page (Under ‘Help and Information’ at the bottom of the left hand menu).

Data management support

Limited Data Management support is available to researchers through the Telethon Clinical Research Centre (TCRC) who facilitate limited short (30 or 60 minutes) bookable consultations, Monday and Wednesday mornings (9-12pm), where you can discuss your study design and set-up in REDCap with an experienced Data Manager.

In order to access this, please register your study with the TCRC via the enquiry form (if you have not already done so) then you can book a consultation

Further information can be found on the home page of the Telethon Kids Institute instance of REDCap

The Research Education Program (REP) in collaboration with the Telethon Kids Institute (TKI) present a finite number of workshops throughout the year to walk participants through the basic functionalities and provide initial support for project set-up and maintenance.

For a detailed schedule, visit the CAHS REDCap page on HealthPoint (WA Health staff only). 

2022 Schedule

Topic Day Date Registration link
Workshop 1 Tuesday 22 March 2022 Available in 2022
Workshop 2 Wednesday 18 May 2022 "
Workshop 3 Tuesday 30 August 2022 "
Workshop 4 Wednesday 12 October 2022 "

Download a copy of our 2022 REDCap Workshop Schedule here.

Topics will be confirmed and registrations will open in early 2022. For more information follow our Eventbrite page or register for our mailing list.

Who can attend

Only staff working within the Perth Children's Hospital campus are able to access these workshops as the Telethon Kids Instance is used to provide the training. Participants must be from either Telethon Kids Institute or Perth Children's Hospital.

Recorded training

Our Basic Walkthrough and Creating Surveys workshops from 2021 have been recorded and are available to follow-along at your own pace. Support material is also available to download from these links once a short access form is completed.

Alternatively, you may wish to view our popular Research Skills Seminar entitled Using REDCap for data capture and management for a succinct, 1-hour overview of its abilities and how it can protect and store your valuable research data.

Last Updated: 23/11/2021